Email Signature
Create and manage your personal email signature for outbound Gmail messages.
Your email signature is automatically appended to outbound emails sent from your connected Gmail account. Each user manages their own signature from their account settings.
Setting Up Your Signature
- Navigate to Account > Email Signature (or click your profile icon and select Email Signature)
- Give your signature a name
- Enter your signature content in the editor
- Click Save
Once saved, your signature is included on all future outbound Gmail messages.
Visual vs HTML Mode
The signature editor supports two modes, switched using the Visual / HTML tabs above the editor:
- Visual - A rich text editor for formatting your signature without writing code.
- HTML - Raw HTML editing for rich signatures with images, links, colors, and formatting.
In HTML mode, you can paste signature HTML from an external signature generator or write it directly.
What Gets the Signature
Your signature is appended to outbound emails sent from your Gmail connection only. It is not added to:
- Transactional emails (password resets, system notifications)
- Marketing campaign emails (these use the global email footer configured in Business Details)
- SMS messages
Sender Display Name
The Sender Display Name field on this page sets the "From" name shown to recipients on your outbound Gmail messages. This is separate from your signature content - the display name controls how your name appears in the recipient's inbox, while the signature appears at the bottom of the email body. Leave it blank to use your sub-account's default display name.
Tips
- Keep signatures concise - long signatures can overwhelm short replies
- Include your name, title, phone number, and a link to your booking page or website
- If using HTML mode, test your signature by sending a message to yourself first
- Each user has their own signature - there is no shared team signature